Global Data

Erik Yao

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Trust that your month-end numbers are accurate

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Avoid reopening the books after month-end due to manual errors.

Automate manual, repetitive, error-prone processes

Leapfin integrates with source systems so you don’t need to worry about manual errors when pulling from .csv exports.

Streamline complex accounting processes (SSP reallocation, trigger-based recognition, mid-cycle amendments, etc) and define custom revenue recognition rules specific for your business.

With Leapfin’s transactional-level reconciliations, you can easily surface the specific transactions that are causing breaks.

Reduce the need to dig through clustered Excel spreadsheets and slowdowns in the reconciliation process.

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As Pantheon’s Assistant Controller, Nan’s main responsibilities are to ensure GAAP-compliant revenue reporting and help push the business forward with financials-driven data analysis. When Nan first joined Pantheon, the company’s financials were reported on a cash-basis, and her first critical project was to transition financial reporting to GAAP accrual basis. This was a critical company-wide initiative because of two main reasons:

1)    Investors required GAAP financials

2)    Executive team needed accurate financials to gain better insights to inform business opportunities

When using cash basis accounting, revenue reporting was relatively easy and straightforward. However, the transition to GAAP accrual accounting was very challenging due to Pantheon’s subscription-based business model, and Excel is no longer a viable option. 

Similar to many other rapidly scaling Internet companies, Pantheon’s tremendously successful Online Business brought in tens of thousands of transactions every month. With such a large number of transactions coupled with other customer information such as mid-cycle upgrades, downgrades, and cancellations, Pantheon’s accounting team was overwhelmed with data. With a data set this large, not only would Excel not load but this manual process would be error-prone. Booking accrual based revenue journal entries would be virtually impossible.

Because revenue is a high risk and high visibility line item, Nan knew she needed a solution to not only automate manual Excel processes but also handle Pantheon’s growing transactional volume.

When Leapfin first went live, there was a ‘wow’ moment from Nan and her accounting team. For the first time in the company’s history, the finance team could see the number of customers, deferred revenue, and recognized revenue updated in real-time. To book revenue journal entries, now Nan takes no more than 5 minutes to pull the numbers from Leapfin.

            During Pantheon’s annual audit, Nan was able to leverage data such as deferred revenue by customer from the Leapfin user interface. For anything that was not available on Leapfin, Nan relied on Leapfin’s Customer Success team. She knew she could get help anytime she needed because Leapfin’s Customer Success team took requests very seriously and was extremely helpful throughout the audit engagement.

            Furthermore, Pantheon also gained more visibility into business insights with Leapfin. In the past, financial data was not accessible as they are siloed within various vendors. In order to perform any analysis, Pantheon’s finance team would need engineering team’s help to help pull custom reports from the various systems. With Leapfin’s easy to use UI, Nan was able to easily investigate and analyze the impacts of credits on Pantheon’s Online Business. This insight helped the executive team to make the decision to eliminate the use of credits which translated to almost 10% increase in revenue.

            By implementing Leapfin’s unified financial data platform, Nan helped Pantheon transition to GAAP accrual accounting and gained access to real-time, actionable business insights.

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Pantheon uses Leapfin to transition to GAAP basis revenue accounting

Leapfin | Pantheon Case Study

“When I first saw Leapfin live, there was a ‘wow’ moment. Now, it takes me just 5 minutes to book my journal entries!”

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